Your business depends on the success of your meetings. Whether you meet with customers, suppliers or collaborators, you need to present yourself impeccably.
Keep in mind the following rules, and your meeting will surely be a successful one.
- Present yourself in a professional way. You cannot go on a meeting without business cards. This is an essential first rule. Make sure that your business cards are representative for your business, that they have quality print as well as quality support. To make a good impression from the beginning, opt for a special business card model, and a cardboard other than the ordinary glossy white cardboard.
Besides business cards, prepare materials (reports, presentations, brochures, etc.) printed on quality paper, with “clean” graphics and professional images. You can opt for personalized folders or personalized chair agendas. They will create a good impression, showing how attentive you are to detail, promotion and quality. In addition, they will help you maintain the relationship with the interlocutor who will receive the materials that will help him remember your meeting.
- Get informed. Know everything you can about the one who will be your interlocutor. Find out as much as possible about their company, their needs that you may be able to meet, or services / products that they may be able to offer you. Show them the advantages of working with you.
- Create a presentation. If you have a meeting with a group of people, to whom you have to present your business, besides the printed materials, a presentation will help you. Make a speech from home and repeat it to check the tone of your voice and your approach. It is very important to be coherent, to follow a plan of discussion.
- Ask essential questions and be a good listener. A meeting is a good opportunity to learn more about the interlocutor, and to use all the information you get in your favor. Pay attention to the direction of the discussion and gently bring it to what interests you. Be careful not to talk too much about yourself, and do not allow your meeting partner to do it either. The discussion has to be objective and balanced, with questions and answers from both sides.
- Answer the questions clearly. If you tend to give a lot of information and tell detailed stories about your products/ services, you must restrain yourself. It is not good to get lost in details. You should focus instead on answering the questions of your interlocutor and be clear about what you can offer them.
- End the meeting with what interests you. Do not be aggressive, but do not leave the meeting without knowing that have achieved something. If you did your job properly during the meeting, you presented your products/ services, you offered printed materials, you asked questions, you listened, but also answered clearly your interlocutor’s questions, you can end the meeting with the question “when can we start?”
For a successful and productive meeting, you will also need a suitable space to organize it. If you do not have an office, make sure you rent a professional Denver meeting space in advance.